Two powerful systems with different focus – but there is a missing piece
Both, SAP Business ByDesign as ERP and OpenText Content Server as EIM systems do have their individual strengths and special focus. ERP systems mainly deal with structured data originated from and used in many single transactions. EIM systems however focus on unstructured data and information, mainly on documents and e-mails with natural language content (e. g. contracts, presentations, calculations).
Two isolated data pools and further restrictions of use
Traditionally, there are two different data pools for ERP and EIM systems that are isolated from each other for the most part. The mutual accessibility offered by the two systems is insufficient and even more so from the point of view of someone using the ERP system and trying to access data and information in the EIM system. So users have the following restrictions while using the applications the traditional way.
Change of application needed
While working with SAP Business ByDesign users cannot access information efficiently stored within OpenText Content Server without changing the application.
And users have to find the relevant information, either by means of navigation, filtering or search.
Our approach – integrative use of information of OpenText Content Server in SAP ByDesign
entplexit has developed a concept on how to access data from a ByDesign system in a context-sensitive and fully integrated way while using the OpenText Content server as an EIM system. Content from the OpenText Content Server is integrated into the skin and user interface of the ERP solution, in example into a SAP Business ByDesign.
It is also possible to offer functions of OpenText Content Server within the ERP system, e. g. addition of new correspondence or company-wide search for already existing contents.
Access everything out of your ERP system ByDesign
Access all documents, e-mails etc. out of SAP Business ByDesign, in a context-sensitive and fully integrated way.
No more searching - context-sensitive and right at the place
No more switching between applications, no more searching for the right information.
Expandable to other systems and platforms
Information from the OpenText Content Server might even be integrated into further systems and platforms such as mobile devices.
The screenshot above shows the seamless integration of context-relevant information from the Content Server within SAP ByDesign with immediate access to the data stored on the OpenText Content Server.
A demonstration video (how it looks like)
The following video (about 5 minutes) shows our solution of integration. On the one hand you see the necessity of switching between applications and searching the relevant information (the traditionell approach). On the other hand you get an impression from the end-user‘s view, how our approach leads to noticable improvement. The chosen domain of project management is substitutable by the module of ByDesign you are interested in.
Benefits & Advantages
Our approach has some significant advantages. Beside the list of main benefits you are welcome to download our whitepaper on the right side.
What are you looking for when it comes to the efficiency of your SAP Business ByDesign or OpenText Content Server? Do you have visions or ideas for the enhancement of your OpenText Content servers?
Please do not hesitate to contact us. We will be happy to assist you.